Moving mail to an Outlook Data File moves it off of the server and onto your local computer. An archive is a file that stores emails locally on your computer in the form of an Outlook Data File, or a. If your mailbox is close to capacity it is time to start archiving your mail. Sometimes items will be accidentally dropped someplace other than intended so that emails and folders are misplaced. Tip: Be careful of dragging and dropping emails and folders. If it is not listed select “Other Folder” and select the appropriate folder in the “Move Folder” dialog box. If the folder you would like to move it to is listed click on it and the email will be moved there. To move mail into a folder you can right click on a message and mouse over the “Move” option. You can expand or collapse a folder by clicking on the triangle next to it. When a folder is expanded it will have a black triangle next to it and the subfolders will be listed below it, slightly indented. You can determine that a folder has a subfolder nested under it because it will have a white triangle next to it. You can organize your folders in a way that makes the most sense for the way you work. Office will insert the new folder automatically under the folder you have highlighted. In Office 2011 the “New Folder” button it under the “Organization” tab. Click “OK” and the folder will appear in your navigation pane where you specified for it to be. Here you can name the folder and select where you would like it located. Select the “New Folder” option and a “Create a New Folder” dialog box will appear. To create a folder in Office 2010 select the “Folder” tab above the ribbon. Creating Foldersįolders can be added within your inbox so mail can be sorted into them. Below are tips on how to organize your mail, view it, and search through it using folders, archives, and rules. Finding the right system for you will be based on your work flow. The perfect number of folders and methods for organizing them most efficiently will be different for everyone. Creating rules will help keep your mailbox organized going forward. Organizing mail into folders and archives will make it easier to find the old messages and reduce the size of your mailbox. Good organization is the key to a manageable mailbox.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |